PRIVACY POLICY

Accessibility 

Legacy 23 LTD is committed to providing a website that is accessible to the widest possible audience, regardless of technology or ability. It is not always possible to do so in all areas of the website - should you experience any difficulty please contact us

Personal data we collect:

Candidates

When you register with us as a candidate to provide work finding services to you, you provide and we process your personal data, including but not limited to your name, contact details and information from your CV, current benefits and your expectations for future roles. Where permitted by law, we may also collect information relating to your health (for example, disability information for reasonable work adjustment purposes), diversity information, including race, ethnic origin, sexual orientation and religion (for equal opportunity monitoring purposes) as well as details of any unspent criminal convictions where required by a client or by us if you apply for a role with us. 

We also obtain personal data about you from our website and third parties, including:

·         referees - when you are offered a job;

·         former employers - to confirm dates of employment;

·         educational institutions - to check your academic qualifications;

·         the Disclosure and Barring Service or Disclosure Scotland - if we need to obtain details of unspent criminal convictions; 

·         publicly available sources such as LinkedIn and social media sites to enhance the information we hold about you, in order to help us find more suitable roles for you; 

·         clients to whom we have provided your CV and who have engaged with you as part of a job application or who have given feedback on your CV. 

Clients

We collect personal data such as your name, job title and contact details. We also process personal data about what communications we have had with you, including whether you have opened or forwarded any emails or other content we have sent to you. We also process feedback that you provide about our candidates.  

If you provide information to us about a candidate (for example, if you confirm a candidate has worked with you or if you provide a reference), then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate. 

We process personal data about you from public domain sources such as LinkedIn and social networking sites or because you were a delegate at one of our events or at an event where the event organiser is permitted to share delegate details with us.

Billing information: where you need to make a payment to us for our products or services, we collect your billing details, including billing address and financial and payment information.

Suppliers

We typically collect your name and contact details as a business contact for your organisation. 

Providing your personal data:

In some cases, it will be necessary for you to provide personal data to us for us to work together. If you don’t provide us with the personal data we ask for, we may not be able to provide you with our services.

Prospective Candidates

We collect personal data about you, including your name and contact details and professional biographical details obtained from publicly available sources such as LinkedIn and social media sites, so that we can contact you if we think you may be interested in our work finding services at a future date. We may also obtain your personal data through another candidate or an employer who recommends you as a contact.

Prospective Business Clients

We collect your contact details and data relating to your function or position to establish commercial relationships with your company.

How we use your personal data:

Candidates

We use your personal data to:  

·         provide you with work finding services;

·         communicate with you;

·         enable you to upload your CV and apply for jobs;

·         personalise your experience by creating a candidate profile; 

·         enable us to monitor equality and diversity;

·         provide you with interviewing and salary advice and

·         send you direct marketing for the purposes of informing you about job opportunities, industry reports and insights, events, promotions and competitions, and other content in accordance with your marketing choices.

Prospective Candidates and Business Clients

We use your personal data to:

·         determine if you may be interested in our services and how we can assist you;

·         to contact you and find out if you are interested in our services.

Clients

We use your personal data:

·         to provide recruitment services to you; 

·         to communicate with you;

·         to maintain our business relationship with you;

·         to answer your enquiries when you contact us;

·         to fulfil contractual obligations to you;

·         to establish, exercise or defend legal claims; and

·         for direct marketing purposes.

Suppliers

We use your personal data:

·         to communicate with you;

·         to maintain our business relationship with you;

·         to answer your enquiries when you contact us;

·         to fulfil contractual obligations to you;

·         to establish, exercise or defend legal claims; and 

·         for direct marketing purposes.

Users of our website

We use your personal data to:

·         improve and personalise your experience when you use our website and

·         personalise advertising you receive from us.

Technical information: we collect information relating to your interaction with our products, services and website, including type of browser and/or device used, operating system, pages viewed, date/time stamp, referrer page and IP address. Usage information: we collect information relating to your interaction with our products and services. We collect information about your use of our website including which webpages you view, the services you view or search for, your referring and exit pages, the length or your visits to certain pages and the times and dates of these actions. 

Cookies: we use cookies to distinguish you from other users of our products, services and website. This helps us to improve our website’s performance and your experience of using our website. You can control the use of cookies at the individual browser level. Some of those cookies are necessary for the use of our services. If you reject cookies, you can still use our website, but your ability to use some features or areas of our website may be limited. 

Social media features and widgets: our website may include social media features. These features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the feature to function properly. Social media features widgets are either hosted by a third party or hosted directly on our website. Your interactions with these features are governed by the privacy policy of the company providing them

You can unsubscribe from receiving marketing communications from us by contacting us.

Legal Grounds for processing your Personal Data

Under the UK GDPR, we rely on the following legal grounds to process your personal data:

(a)  Performing a contract - where, in order to perform our obligations under a contract with you or to take steps at your request to enter into a contract with us, it is necessary for us to process your personal data; 

(b)  Compliance with a legal obligation - where we need to process your personal data to comply with legal or regulatory obligations.

(c)  Our legitimate interests or those of a third party - including:

·         providing our services to you;

·         responding to your requests and enquiries (the legitimate interest of the Companies in this case is to maintain a constant and updated communication with clients and candidates, which is part of any commercial relationship);

·         optimising the performance of our website and user experience;

·         informing you about our services 

·         ensuring that our operations are conducted in an efficient manner;

·         contacting prospect business clients in order to establish commercial relationships with business clients 

Other Disclosures

In addition, we may disclose your personal data:

·         if we are legally required to do so;

·         to law enforcement agencies, regulators or other government officials; and

·         to the new business owners and their advisers in the event of a re-organisation, merger, sale, joint venture, assignment, or other transfer or disposition of all or any part of our business.

Keeping your personal data secure

We have implemented and maintain appropriate technical and organisational measures to protect your personal data from accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. Only authorised personnel and third-party service providers are provided with access to personal data on a need-to-know basis, and these employees and service providers are contractually obliged to treat this information as confidential.

How long we hold your personal data for

We will keep your personal data for as long as we need to in order to fulfil the purpose we collected it for, which may be an ongoing purpose. For example, if you’re a candidate, we will retain your personal data for the duration of our business relationship with you and beyond, as we often support candidates with job placements over many years and potentially throughout their careers.

We keep some personal data for longer than others. To determine the appropriate retention period for personal data, we consider factors such as the purposes for which we process your personal data, including any legal, regulatory, accounting and reporting obligations, the nature and amount of personal data that we hold about you, and the potential risk of harm to you from unauthorised use or disclosure of your personal data.

Your rights in relation to personal data we hold about you

You have several rights under UK and EU data protection laws. These rights include the right to ask us for a copy of your personal data, to correct, delete or restrict processing of your personal data; to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format, and to ask us to share (port) this data to another controller.

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process your personal data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).

These rights may be limited, for example, if complying with your request would reveal personal data about another person, where they would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests for keeping. We will inform you of any relevant exemptions we are relying on when we respond to your request.

How to contact us

Questions and Complaints

If you have any questions about our privacy policy, or about our processing of your personal data, or to make a complaint, you can email us at recruitment@legacy23.co.uk or write to us at Legacy 23 LTD, Windsor, SL4 3NN

Exercising your rights

To exercise your rights, or to withdraw your consent to processing, or to unsubscribe from receiving marketing communications from us, you can contact us at recruitment@legacy23.co.uk or write to us at Legacy 23 LTD, Windsor, SL4 3NN